Military Withdrawals

 

UNM Policy ||  Process  ||  FAQs  ||  Contact Information  ||  Request Form

 


UNM Policy

Under faculty regulations, students and/or their dependents who formally withdraw from the University before the end of the 12th week of the semester due to military obligations are entitled to a grade of W in each course in which they are enrolled. Military orders or evidence of active duty deployment, deployment in place, or involuntary/unplanned training must be made available to the Dean of Students Office.  A student and/or their dependent who withdraws due to military obligations after completing 12 weeks of instruction receives full credit for each enrolled course provided the instructor certifies a grade of C or better for the course at the date of formal withdrawal.  If the instructor certifies a grade of less than C, the student receives a grade of W.  The student must opt for either a tuition refund or for a grade assignment after the 12th week.  A final semester senior who has satisfactorily completed at least half of the work for enrolled courses, provided these would complete degree requirements, may be certified for graduation by the faculty of their college.  Any dependent seeking a military withdrawal must provide proof of that relationship. (Adapted 1969)

 

Military Withdrawal Process

1. Bring military orders/evidence to the Dean of Students Office, along with a Request for Military Withdrawal Form. Choices depend upon the academic calendar in follows:

First 3 weeks of instruction
You will withdraw without grade or records. The tuition will be refunded 100% to the original source.

After 3 weeks of instruction
You will receive a grade of W in each course. The tuition will be refunded 100% to the original source.

After 12 weeks of instruction  
You have to choose either one of the following options:

  1.  

    You may request to receive full credit for each course if the grade is C or above. If you choose to receive credits, there will be no refund of the tuition.

  2.  

    You may request to receive a grade of W in each course. The tuition will be refunded 100% to the original source.

2. The DOS Office will notify the following UNM departments: Bursar's OfficeFinancial Aid Office, Scholarship Office, Office of the Registrar and Veterans Services.

3. Re-Enrollment
When you return, please contact the
Dean of Students Office (505-277-3361), so that you may resume your studies at UNM.

FAQ's

Can I get a refund for textbooks?
Yes. You will be eligible for a refund at the Customer Service counter of the UNM Bookstore (505-277-5451).

Can I get a refund for parking permit?
Yes. Take your parking permit to Parking & Transportation Services (505-277-1938) in order to receive a refund.

Can I get a refund for my Residence Hall?
Yes. You will receive the refund based on the daily rate. Contact Residence Life & Student Housing (505-277-8230).

If there is any outstanding balance in my student account, can the due date be postponed?
Yes. The Bursar's Office will freeze your student account. No service charge will be added during your military leave. For more information contact the Bursar's Office (505-277-5363).

Can I keep my UNM email account?
Yes, with your request, the Dean of Students Office will notify IT to keep your email account active.

Contact Information

Dean of Students Office
University Advisement & Enrichment Center, Room 280
Phone: 505-277-3361
Fax: 505-277-0370
Email: doso@unm.edu

UNM Bookstore
2301 Central NE
Phone: 800-981-book or 505 277-5451
Fax: 505-277-6330
Email: bkcstsrv@unm.edu

Bursar’s Office
University Advisement & Enrichment Center, Rooms 160 and 170
Phone: 505-277-5363
Fax: 505-277-7670
Email: bursar@unm.edu

IT
2701 Campus Blvd NE
ITS Computer Accounts
Phone: 505-277-8131
Email: clrk@unm.edu

Counseling Services (formerly CATS)
Student Health and Counseling
Phone: 505-277-4537

Financial Aid Office
Mesa Vista Hall North First Floor
Phone: 505-277-8900
Fax: 505-277-6326
Email: finaid@unm.edu

Parking & Transportation Services
1621 Central Ave NE
Phone: 505-277-1938
Fax: 505-277-1709
Email: parktran@unm.edu

Office of the Registrar
Mesa Vista Hall North First Floor
Phone: 505-277-8900
Fax: 505-277-6809

Residence Life & Student Housing
SRC Desk
Phone: (505) 277-8230
Email: reshalls@unm.edu

Scholarship Office
Mesa Vista Hall North One Stop or Student Services & Support Center
Phone: 505-277-6090
Fax 505-277-5325
Email: schol@unm.edu

Veterans Resource Center
Student Union Building (SUB), Room 2002
Phone: 505 277-3181
Fax: 505-277-3539